Q&A: What are the tax advantages and disadvantages of a textbook author setting up an incorporation rather than operating as a ‘sole proprietor’?

Q: “What are the tax advantages and disadvantages of a textbook author setting up an incorporation rather than operating as a ‘sole proprietor’?”

A: Stan Gibilisco, author of several textbooks including Geometry Demystified:

“I tried this when I lived in Hawaii and discovered, to my horror, that my royalty income was subject not only to their income tax, but to their ‘sales’ tax as well (they call it a general excise tax). I figured that if I formed a Nevada corporation and had all my income channeled into it, and then became an employee of that corporation, the royalty income would not be subject to that onerous tax. It was a beautiful theory, but, like so many theories, did not work. The legislators in Hawaii had thought of that before I did and the law was airtight. Love it or leave it. I left.

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6 Tips for marketing your textbook

Q: “I have been writing a textbook but so far have been unable to interest a major publisher. I may publish it with a small publisher without a sales force. That leaves me to market the textbook. Can you share some advice for what I should do in this situation?”

A: Robert Christopherson, professor emeritus of geography at American River College and author of the leading physical geography textbooks in the U.S. and Canada:

  1. Examine similar textbooks in the field you are writing in over the past 10 years. Record publisher names, editors listed on the copyright page, and begin a list of any reviewers listed in the Preface. This process will give you an idea of publishers active in the discipline and some you might want to contact with your proposal.
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Q&A: Images are an integral part of your book, but how do you find an artist for creating them?

Q: “How do you find an artist for images in a text or trade book? Who pays? At what point is the art done? If the images are an integral part of the book, how does all of this work?”

A: Elsa Peterson, Freelance Editor, Norwalk, CT:

“Most of my experience is in college-level textbooks. In that industry, it is typically the publisher who hires the artist to render the images. The cost may come out of the author’s royalties or it may be part of the publisher’s investment, or some of both, depending on the terms of the author’s contract. Naturally the author is asked to submit ‘scrap’ (rough sketches, diagrams, and/or copies of similar images to what is desired) for the artist to work from. The author also typically gets to approve/suggest modifications to the renderings before they are final.

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Q&A: What techniques do you use to cut clutter, wordiness, jargon, etc. from your writing?

Q: “What techniques do you use to cut clutter, wordiness, jargon, etc. from your writing?”

A: Andrew P. Johnson, Ph.D., Professor of Holistic Education, Department of Special Education, Minnesota State University, Mankato, Mankato, MN:

“What you don’t include in is just as important as what you do include. Splash your words on the page. Write your draft without regard to length or redundancy. Get the whole mess out there. First focus on and revise sentence-by-sentence. With each, only include the information that needs to be there to communicate the idea. NO EXTRA WORDS.

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Q&A: What advice can you share for authors who want to teach from their own textbooks?

Q: “I’m interested in some do’s and don’ts related to teaching a college course using one’s own textbook. I’m used to expanding on material and offer things ‘left out’ of others’ texts. Using my own, I find myself ‘teaching from the text’ more than I’d like (or more than what is interesting to the students). Any advice from those of you who have dealt with this?”

 A: Rebecca Plante, PhD, Assistant Professor & Chair, Personnel Committee, Sociology Department, Ithaca College, Ithaca, NY:

“I teach with two of my texts – I have to, as long as they’re in print, or it would look really bad (‘You don’t use your own books!!?’). My editor would have a hard time working with me if I refused to assign the text I wrote on sex…in my sexualities class. If I don’t believe in the text enough to adopt it, why would anyone else?

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Q&A: You’ve reached your maximum number of textbook pages, but lack content. Now what?

Q: “I am writing a book under contract and my chapters have been running so long I have already written the maximum number of pages negotiated with my publisher, yet have only fulfilled half the overall content promised. How should I approach this with the publisher? Should I renegotiate the overall content covered in the book or engage in some major editing?”

A: Mary Ellen Lepionka, author of Writing & Developing Your College Textbook:

“I suggest first clarifying if the publisher’s contract is referring to book pages or manuscript pages. You can usually figure 2.5 double- spaced manuscript pages per book page for a book with around 500 words per page, which is standard for an 8 X 10 trim size, which is standard for a textbook. For a 14- to 16-chapter textbook, no chapter should exceed 40 book pages in length.

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