Tips & tricks for negotiating your first textbook contract

The most important things to negotiate in a first contract are the amount of the advance, the royalty rate and who will control which rights, said Jeff Herman, owner of the Herman Literary Agency in New York.

Keep in mind when negotiating the advance how the publisher calculates it, Herman said: “It will tell you how far they’re willing to go.” To calculate how much of an advance it will offer, the publisher looks at the number of books it will sell during the first year and the dollar amount the author will receive per copy. For example, if the author will receive $2 per copy, and the publisher will sell 10,000 copies the first year, the author will earn $20,000 in royalties. That $20,000, he said, is the highest the publisher will be willing to go in negotiating the advance.

Getting to first base: How to pitch your textbook idea to publishers

You have a great idea. You know your book is needed. As you pick your way through the prospectus (or guidelines for authors), here are some thoughts about what editors are really looking for, the core messages to keep bringing home:

You know this market. Editors tell me that their number one question as they read a proposal is: ” Do we need this book”? To convince them, be familiar with every comparable text. Then, if possible, do your own informal survey to concretely make your case: “My colleagues at X, Y, Z university have been yearning for a book with this orientation.” “The existing texts do not fully capture the new trends (be specific) in my field.” ” Based on my intimate knowledge of our students my book will be ideal because it does A, B and C.” Inflated self-serving phrases such as this book is “utterly unique” or ” for all undergraduates” are total turn offs— signs of an author who doesn’t know the market, or, worse yet, is planning a text that is too weird ( won’t sell).

Classrooms are great incubator for great textbooks

The classroom is a crucible for textbook development, said geography author Robert Christopherson, and that’s why publishers are looking for people who love to teach to write textbooks. “The development of the sequences of topics and the text outline is done through experimentation, he said, which is best done in the classroom using the author’s own students. Student questions in the classroom, for example, may be an indication of where a figure label is needed in the textbook.”

How to get started in textbook publishing

Most books come out of experience. Authors find a need in the field. They discover the existing texts have weaknesses, miss important topics, or simply do not excite their students. It may very well be there is no book on the particular topic they are teaching, or that the author is on the developing edge of an emerging area in a discipline.

Betty Azar, author of Understanding and Using English Grammar, said: “Experience tells me that first an author should see a need in the field. If the book you want to write fills a need you have in your own teaching, you can be fairly sure it will do the same for other teachers. Some of the best books have come from teachers like myself who develop their own materials for their classes because there was nothing available in the marketplace to meet their teaching needs, and then turned these materials into texts.”

Here are some ways to get started in textbook publishing:

How to choose a textbook publisher

When selecting a publisher for your manuscript, don’t leap before you look. Most authors are so happy to find a publisher interested in their proposal that they accept the first offer that comes along and sign the standard publisher’s contract. After all, if it’s standard, then contracts from all publishers must be alike. Not so. All contracts are negotiable. Not only do you need to do your homework before accepting any publisher’s offer, you need to do your homework before you ever submit a proposal to a publisher.

Before choosing a publisher: